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Tag: Consultancy

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Case Study

Fast, Efficient and Complaint Public Procurement Process

procurement
procurement
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Challenge

Butterworth Spengler Insurance Brokers were tasked to manage a procurement process which was complaint with Public Contract Regulations 2015 on behalf of their public sector client.  The Client required the process to be completed within a short timescale and had limited resources available that had the required knowledge to support therefore Value Match were engaged to provide expert, dedicated, fully managed end to end procurement support based on their extensive and demonstratable knowledge of public procurement.

The client’s requirements were complex and above current thresholds therefore advice and guidance were required to understand how to approach the market effectively to ensure successful outcomes.

Solution

Value Match were able to provide Butterworth Spengler with access to dedicated procurement experts who took the time to fully understand their requirements and propose a solution that would enable the contract to be awarded compliantly which included:

  • Fully managed procurement service provision
  • Completion of a multi lot above threshold open tender exercise (estimated value exceeding £1.2m), conducted in line with Public Contract Regulations 2015
  • Development of all documentation include relevant notices, detailed specification, award criteria and approach and methodology to ensure robust evaluation and supporting regulation 84 reports, supplier debriefs and written communications.

Results

  1. Commercial approach to evaluation of annual premiums provided financial stability for the by offering a multi-year contract.
  2. From inception to contract start, the entire above threshold process was completed within 4 months utilising less than 30 days consultancy support due to the effective management and skills within the Value Match team
  3. A fully comprehensive and compliant public sector procurement process undertaken to appoint the Insurance Providers
  4. The procurement was completed on time and contracts were in place for April 2022 mitigating risk to the end customer.
For further information, contact Lindsay Rosul

T: 07702 823 648
E: Lindsay.Rosul@value-match.co.uk

Categories
Case Study

Immediate specialist support to effectively manage public sector procurements

Public Sector
Public Sector
Categories

Challenge

Our client was completing a critical service bid process and recognised the need to engage with specialist public sector procurement support to optimise the outcome and benefit from best practice advice.

Solution

The Value Match team working in collaboration with the customer mobilised one of its experienced consultant’s within 24 hours to:

  • Review the current procurement position and offer a detailed review and evaluation of their bid
  • Provide recommendations based on a detailed understanding of the Public Contract Regulations 2015
  • Support ongoing internal and external stakeholder engagement to enhance successful outcomes

Results

“We received outstanding support from Lindsay who as well as highly knowledgeable was quick and efficient in everything she provided and always ahead of deadlines. The advice given was detailed and insightful and based on evidently deep experience. She guided us through scenarios, best practice and correct processes, reviewing and analyzing a mountain of documents and emails quickly and effectively.

Lindsay was able to draw clear conclusions and recommendations from the information provided, helped with drafting appropriate documentation and was available to discuss all points and questions at any time despite very tight and urgent timescales. The advice given was clear and direct and offered balanced and objective feedback across all areas of the project.

I would not hesitate to recommend Value Match and Lindsay to others and am exploring the wider range of services they can provide for us in future.”

For further information, contact Lindsay Rosul

T: 07702 823 648
E: Lindsay.Rosul@value-match.co.uk

Categories
Case Study

Consultancy support and guidance for an EU procurement

Public Sector
Public Sector
Categories

Challenge

A critical service contract was nearing its expiry date with limited time to conduct a compliant EU regulated sourcing event with customer having little experience of managing complex service contracts.

Solution

The Value Match team working in collaboration with the customer deployed its experienced consultant, together:

  • Undertook a qualitative review of current contract, supplier performance and existing documentation
  • Designed pre-market engagement objectives, engagement process and plan
  • Produced required EU Notices and prepared suitable tender documentation, integrating customers documentation and standards where applicable
  • Designed specification and evaluation standards and processes
  • Supported the customer in the issuing of relevant documentation
  • Ensured the evaluation and award documentation met both the customer requirements and was fully EU compliant

Results

  1. Sourcing event delivered on time, with desired outcomes clearly articulated in the specification and embedded in a revised contract management process and key performance indicators
  2. Increased number of bidders achieved through pre-market engagement process
  3. Expert advice and guidance provided on the requirements of the Public Contracts Regulation 2015 at each stage of the procurement process
  4. Assurance provided in relation to the full legal compliance of the procurement documentation which eliminates all risks associated with non-compliance and / or potential challenge for the client.
  5. New processes and standardised procurement templates developed for customer’s future sourcing and contract management activity
For further information, contact Lindsay Rosul

T: 07702 823 648
E: Lindsay.Rosul@value-match.co.uk

Categories
Case Study

From strategy development to operational delivery, creating tangible outcomes while implementing leading technology solutions

Social Value
Social Value
Categories

Challenge

The customer had previously engaged a leading blue-chip consultancy, however they had recognised the need to deliver improved impact, service levels and commercial benefits to internal customers while maintaining current procurement operations at less cost and more quickly

Solution

Value Match redesigned the approach working in partnership with customer to deliver short and medium terms commercial and non-commercial outcomes:

  • Procurement, strategy processes and policies created
  • Designed and supported the approach to category management, which incorporated long-term strategic levers while identifying short term benefits
  • In 8 weeks implemented an interim spend analytics tools to create greater visibility and control pending the implementation medium term ERP solution
  • Capability building of the internal team with high impact practical interventions aligned
  • Monthly performance management regime created embedded within the function and within organisational governance and performance reporting structures
  • SRM programme commenced

Results

  1. Board endorsement of procurement strategy
  2. Business buy-in, engagement and sign-off on global category strategies
  3. Balanced scorecard performance management system implemented, with savings endorsed by Finance and relevant Business Units
  4. $M’s of savings realisation from short term projects and SRM commenced
For further information, contact Lindsay Rosul

T: 07702 823 648
E: Lindsay.Rosul@value-match.co.uk

Categories
Case Study

6 years’ worth of NHS transactional data totalling £250M and 72,000 invoices reviewed

Public Sector
Public Sector
Categories

Challenge

The project reviewed 6 years of third party spend, identified duplicate payments, wrong application of tax and payments made in error.

Solution

Value Match spend recovery solution is undertaken is free for the customer and fees are based upon a percentage of recovered sums obtained on behalf of the customer.

The project deliverables included:

  • Preparation, validation, and analysis of data finance data
  • Preliminary analysis and initial review after 2 weeks and a full review after 6 weeks
  • Validation of potential duplicates against copy invoices
  • Validation of initial results and agreement of the collection process and targets
  • Contact suppliers, confirmation of duplicates to supplier documentation
  • Recovery of monies and identification of any tax anomalies

Results

  1. Project delivered within 8 weeks with every milestone being met or exceeded
  2. £500,000 of recovered payments
  3. Project delivered off-site therefore required minimal customer resource
  4. Review confirmed that the client had robust procurement and financial controls in general, however, identified two improvements for the client to consider embedding within their operations
    a. Regular periodic reviews of all payments
    b. Cost centre analysis of disaggregation of single supplier authorisation and payments
For further information, contact Lindsay Rosul

T: 07702 823 648
E: Lindsay.Rosul@value-match.co.uk